About the Role

Who sets the standards, to ensure that anything that can be measured is done so with consistency and reliability? We do. Through our vital research, the National Physical Laboratory is helping support scientific and commercial innovations, international trade, environmental protection and health and wellbeing. And we’re finding more ways than ever in which to put our products and services to good use. At NPL, we touch ordinary lives in extraordinary ways and you could too.

You’ll play an essential role as a member of the leadership team, responsible for effective running of the secretariat for NPL Management Limited and ensuring good governance and full compliance with the relevant corporate legislation

Key responsibilities

  • Maintaining the company’s statutory books, including:
  • a register of present and past directors and secretaries

  • a register of all shareholders, past and present and their shareholdings

  • a register of any charges on the company’s assets

  • minutes of general meetings and board meetings

  • a register of the debenture holders (typically banks)

  • Filing annual returns, financial statements and any other filings required by Companies House. 

  • Arranging meetings of the directors and the shareholders. This responsibility involves the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken.

  • Informing Companies House of any significant changes in the company’s structure or management, for example the appointment or resignation of directors.

  • Establishing and maintaining the company’s registered office as the address for any formal communications. Ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address. These details must also appear on the company website, emails, order forms and invoices.

  • Ensuring the security of the company’s legal documents, including for example, the certificate of incorporation and memorandum and articles of association.

  • Deciding on the company’s policy for the filing and retention of documents.

  • Advising directors on their duties, and ensuring that they comply with corporate legislation and the articles of association of the company.

 

Please note this position is part-time covering a 12 month FTC.
About You
This is a privileged position to work with some of the finest minds in today's scientific world. To be successful in this role you do not need to have a STEM background but to thrive from working within a mission lead organisation. You will need exceptional interpersonal and communication skills to work autonomously with the board and ensure that employees and partners are excited by, engaged with and focused on successful delivery to maximise impact & growth
 
 
Required qualifications
 

Be a member of any of the following:

  • One of the recognised Institutes of Chartered Accountants in the UK
  • The Institute of Chartered Secretaries and Administrators
  • The Chartered Institute of Management Accountants
  • The Chartered Institute of Public Finance and Accounting

Or:

  • Have held the office of company secretary of a public company
  • Be a barrister, advocate or solicitor called or admitted in any part of the UK

Including

  • Strong administrative skills and an aptitude for using IT software
  • A comprehensive grasp of corporate governance issues
  • A diplomatic approach and the confidence to support senior stakeholders and board members
  • Commercial awareness
  • Meticulous attention to detail
  • Influencing skills
  • Excellent organisation and time management
  • The ability to take the initiative
  • A flexible and practical approach to work
  • Discretion and diplomacy


About The Company

We’re transforming. As a national laboratory, we’re exploring even more commercial routes to market and that’s presenting us with greater opportunity – for you and us. Our success relies on the diversity and talent of our people, we strive to nurture and respect individuals to ensure everyone feels valued and supported to excel in their chosen field. This value is at the core of our organisation.

We believe in a culture of fairness by treating everyone on the basis of their own individual merits and abilities regardless of their own or perceived identity, background or any other factor irrelevant to a person’s work. At NPL we are committed to the health and well-being of our employees. Flexible working and social activities are embedded in our culture to create a positive work-life balance, along with a broad range of benefitsNPL’s values are at the heart of what we do and they shape the way we interact, develop our people and celebrate success.

As part of our commitment to diversity & inclusion, we signed up to the Institute of Physics' Project Juno in 2015 as a Juno Supporter. NPL were proud to be awarded Juno Practitioner status in 2018. NPL also joined Stonewall as a Diversity champion in 2015, participating in their annual Workplace Equality Index for the equality of LGBT+ community at NPL. In 2018, NPL became a member of the Business Disability Forum and joined the disability confident scheme as level 1 committed employer.

To ensure everyone has an equal chance, we’re always willing to make reasonable adjustments to the recruitment process. If you would like to discuss, please contact us.

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