Executive Assistant UKTL

Be the Strategic Force Behind UKTL’s Leadership Team

Are you ready to take your executive support skills to the next level? As Executive Assistant to the UKTL leadership team, you’ll be at the heart of strategic coordination and operational excellence. This is more than just diary management — it’s your opportunity to shape how our senior leaders deliver impact across teams and projects.

What You’ll Be Doing

You’ll be the go-to person for the COO and CTO, ensuring their time is optimised and their priorities are aligned. You’ll also take ownership of departmental systems and administration, making sure everything runs smoothly behind the scenes.

In this hybrid role, you’ll:

• Own the calendar: Manage diaries and prioritise engagements, ensuring meetings and events reflect a holistic view of leadership commitments.
• Lead coordination: Organise meetings, briefings, and events with internal and external stakeholders.
• Create impact: Prepare presentations and business documentation that drive decisions.
• Streamline operations: Oversee administrative systems, ensuring accuracy and compliance.
• Collaborate cross-functionally: Liaise with Talent Acquisition, Training, and other support teams.
• Drive improvements: Lead or support initiatives that enhance how we work.
• Support strategic alignment: Work closely with the MD’s office to ensure meetings and events are strategically coordinated.
• Capture the details: Attend meetings and produce clear, actionable notes.
• Travel coordination: Planning and booking UK and International travel arrangements and associated logistics.

Successful Applicants must be able to commute to the UKTL offices in Birmingham with the possibility of hybrid working.

We strive to offer a great work life balance - if you are looking for full time, part time or flexible options, we will try to make this work where business possible. This will be dependent on the kind of role you do and part of the business you work in.

What You’ll Bring

You’re someone who thrives in a fast-paced environment and knows how to keep things moving. You’re proactive, detail-oriented, and confident working with senior stakeholders.

Here’s what sets you apart:

• Proven experience in executive support, including diary and inbox management for multiple stakeholders.
• Strong organisational skills and the ability to priorities effectively.
• Excellent communication and interpersonal skills.
• Experience managing UK and international travel logistics.
• Confidence working independently and collaboratively across teams.
• Familiarity with SharePoint and Microsoft packages
• A passion for continuous improvement and operational excellence.

Please note:  Applications will be reviewed, and interviews conducted throughout the duration of this advert therefore we may at any time bring the closing date forward.  We encourage all interested applicants to apply as soon as practical.

We actively recruit citizens of all backgrounds, but the nature of our work in this specific area means that nationality, residency and security requirements are more tightly defined than others. To work in this role, you will need to have an SC clearance with no restrictions, or you must have the ability to obtain an SC clearance.

UK. Telecommunication Laboratory (UKTL)

Led by the Department for Science, Innovation and Technology, the UK Telecoms Lab (UKTL), announced in October 2022, will give the UK the cutting-edge technology to keep our telecommunications networks safe, accelerate the roll-out of 5G,and grow our brilliant telecoms sector by bringing in new entrants to diversify the supply chain market.

Successful candidates will have a unique experience working on or supporting the latest ground-breaking cyber security and networking technologies on a national and international scale. This opportunity will allow those involved to have first-hand exposure to the latest technologies via the research and development that we are undertaking to secure our telecommunications networks, in order to keep the UK the safest place to live and do business online.

As a trusted and independent national capability, the UKTL will interact at the intersection of standards bodies, such as 3GPP, the National Cyber Security Centre and the wider UK intelligence community, academia, Ofcom, as well as Communications Service Providers and telecommunication equipment vendors.

Every department has their own set of unique needs. As their Senior Administrator, you’ll get to know what those are and set up the right levels of administrative support to deliver on them. As an experienced administrator, it’s the chance to learn more about our business and where it could take you. At NPL, we touch ordinary lives in extraordinary ways and you could too.

 Acting as the first point of contact, you’re on hand to ensure the administration of the department is delivered smoothly and to the highest standard. You’ll coordinate the team’s duties to play to their strengths, whilst ensuring they deliver a high-level of customer service at all times. Taking a particular interest in the management’s needs, you’ll help prepare and circulate documents. Finally, you’ll take responsibility for the implementation and maintenance of the systems and databases – ensuring they are compliant and accurate.

NPL and DSIT have strong commitments to diversity and equality of opportunity, and welcome applications from candidates irrespective of their background, gender, race, sexual orientation, religion, or age, providing they meet the required criteria. Applications from women, disabled and black, Asian and minority ethnic candidates in particular are encouraged. All disabled candidates (as defined by the Equality Act 2010) who satisfy the minimum criteria for the role will be guaranteed an interview under the Disability Confident Scheme.

At NPL, we believe our success is a result of the diversity and talent of our people. We strive to nurture and respect individuals to ensure everyone feels valued by treating everyone on the basis of their own individual merits and abilities regardless of their own or perceived identity, as part of our commitment to diversity & inclusion, we hold memberships and accreditations to ensure we’re creating an environment where all our colleagues feel supported and welcome, please see our Diversity & Inclusion page.